Milwaukee Non-public School Title Program Home

Quarterly ESEA/Title Program Consultation and Vendor Selection Meeting

February 7, 2012
Sarah Scott Professional Learning Center
1017 N. 12th Street; Milwaukee, WI
Auditorium, Rm 110 and Rooms: 200B-200G
8:00  to 12:00 PM

1. Affirmation of Consultation - This document provides or updates school contact information for local and state school databases and allows non-public schools to request Title program participation for the coming school year. Applications for Title program participation must be submitted each year. This document must be signed by a private school representative, and returned to the Title I office. 2. Enrollment Summary - This information provides enrollment information that allows MPS to calculate ESEA funds to be reserved for non-public schools and generate individual school allocations. It also assists in compiling Milwaukee student census data. This document must be signed by a private school representative. Enrollment counts must be done for students enrolled on December 2, 2011 The information can not be submitted before then.

3. Student Information - Names, addresses, phone numbers, birth dates, grades, parent/guardian names, and checks to tell which students live outside the City of Milwaukee or were 5 years to 17 years on the count date for all students counted in the school Enrollment Summary must be provided to document numbers submitted. The Excel form attached may be used to facilitate submission, but schools may use any universally recognized spreadsheet format that provides the required information.

	Calendar for Milwaukee Non-public school Title programs - last update 1-10-12		Individuals with Disabilities Education Act (IDEA) Information
	Consultation Minutes, Notices, Agendas, and Selected Handouts, Milwaukee Non-public School Title Program 2-10-04 to 11-15-11		Contact Information for MPS Non-public ESEA Title Programs and IDEA
	Professional Development Opportunities Available Through Title Programs		Affirmation of Consultation Archives- Click to find Affirmation documents.
	Parental Involvement and Title Programs		Non-public Schools Attending Consultations 9/14/10-11/11/10
	Links to U.S. Department of Education , Wisconsin Department of Public Instruction (DPI), Milwaukee Public Schools (MPS) and other sites of interest		RISAC (Religious Independent School Advisory Commitee) Meeting Minutes
	Title IA - Improving Academic Achievement		Milwaukee Title Program General Information including MPS Title Program Request Forms
	Title IIA - Quality Teachers and Principals - Professional Development
	Title III - Support for schools with high concentrations of English Language Learners (ELL)

Milwaukee Forms, Resources and Information for Non-public School Title Program Requests - for 2011 - 2012. New and updated documents for 11-12 Title Program request form (Save this file on your local computer. Look for a download named: DateScTiPayNum.xls to use as a template for this year's requests). Note that requests are sent as email attachments to this address: title2requests@milwaukee.k12.wi.us. Updated, September 2010: Milwaukee Non-public School Title Program Handbook September 2009: IDEA Milwaukee Nonpublic School Handbook Allocations Tracking Document (Essential for local school tracking of requests for expenditures) Inventory Template (Maintenance of a local inventory of Title program materials is a prerequisite for participation) Tips on using the Title Program Request form, answers to frequently asked questions (A word document with vital information for first time users of the Title Program request form) Title Program Request Examples: Purchases, Professional Development, Stipends for multiple staff member, Using funds from two Titles to pay one request, conference related expenses Examples of acceptable proofs of payment for university course work (have required connection between specific course, cost, and payment made by individual to be reimbursed). Worksheet for non-public school staff members applying for use of Title funds (a resource for non-public school personnel charged with submitting requests) Worksheet & instructions for keeping track of reimbursements for travel related professional development Worksheet for documenting stipends for multiple people and events Checklist telling what documentation may be needed to get Title program reimbursement for expenditures for professional development Current per diem allowed for authorized, documented travel to other cities. Updated 8/13/10 (Per diems are periodically adjusted. Reimbursements will not exceed amount allowed at time of trip.) Current mileage allowance authorized for car travel to other cities. Updated 8/13/10 (Amounts fluctuate with energy prices. Car travel reimbursements will not exceed amount allowable at time of trip.) Title Program Expenditure Evaluation Form (A word document that allows provision of feedback related to particular Title program expenditures.) Confirmation of Secular Workshop Participation (The form to confirm participation in secular workshops while at a religious conference.) Professional Development Questions (to be answered only per MPS request) Questions to consider in determining the allowability of a Title IIA expenditure. Table showing professional development possibilities and limitations under various Title Non-public school visit form   School visit notification sample letter Watch a "Mediasite" audio visual presentation on the use of these documents: Click this link: Click - Professional Development Click - View: Milwaukee Non-public School use of ESEA Title Programs Other documents of interest to non-public school Title Program participants: No Child Left Behind Act: Benefits to Private School Students and Teachers. A 17 page booklet about Non-public school participation in Title Programs. Department of Education Guidance: Excerpts- Participation of Children Enrolled in Private, Nonprofit Schools Non-public Title Program Overview: from the U.S. Department of Education - Office of Non-public Education NCLB non-public school PowerPoint Title IA, IIA and III Allocation Information for Milwaukee Private Schools: 2011-2012 Final NP Title IA Allocations 1-27-12 2011-2012 Preliminary NP Title IIA Revised Allocations 11-15-11 2011-2012 Preliminary Title I, II, III Revised 10-10-11 2011-12 Preliminary Title I Revised 6-14-11 Initial 1011 Private School Allocations  Note about Title IIa funding: This fall's initial allocations for Milwaukee Private schools are significantly lower than last year's. There was a small decrease in overall funds and a significant decrease in the amount of money available for private school equitable participation. Initial allocation letter Service Provider Invoices Dec 2012 Catapult Dec 2012 Invoice  LEX Dec 2012 Invoice NESI Dec 2012 Invoice NESI Partnership Dec 2012 Invoice MTEC Partnership Dec 2012 Invoice Go to Contents and Links section for this web page	Milwaukee Non-public Schools Use of Elementary and Secondary Education Act (ESEA) Title IIA and III Funds Latest Procedures (Updated 9-1-10) Non-public School Title Program Allocation Information was mailed to participating non-public schools on July 29, 2010. Due Dates January 31, 2011 is the deadline for Title program requests involving the purchase of materials by the district. Schools are strongly encouraged to submit requests for Title program expenditures early in the school year May 20, 2011 is the deadline for Title program requests involving direct payments with Title program funds for non-public schools. (Direct payments are generally made for items such as conference participation, tuition reimbursement, or stipends. Required supporting documentation for these expenditures must be submitted with requests or as soon as possible afterward. No expenditures may be made with Title funds after June 24, and none will be processed without a completed and approved request form and required accompanying documentation.) Approved Title Program requests for which needed documentation (receipts or other proof of payment, for example) must be submitted in time to allow MPS to process them before June 24, 2011. This means that all documentation needed for requests to be processed with funds allocated for 2010-2011 must be received by June 3, 2011. Schools may not resubmit requests for such reimbursements in the following year, schools can not pay for 09-10 obligations with funds received for the 10-11  fiscal year. Schools are also encouraged not to wait until deadlines to submit documentation. It is the responsibility of the requesting school to see that required requests and documentation are submitted completely and on time. The "carry-over" of Title program funds will not be allowed at the end of the school year. Requests for Title Program Expenditures under Titles IIA and III Electronic purchase or payment requests can be submitted by participating non-public schools. The request form and more directions for submission are available at left. Information that may be helpful in submission and tracking of Title program requests is found in the numbered list at left. All requests must be typed. Requests are to be submitted as email attachments to title2requests@milwaukee.k12.wi.us. Instant email notification of receipt is provided and is followed by information about the status of the requests. Email submissions are also processed by school in the order that they are submitted. Accompanying documentation may be submitted as e-mail attachments, via U.S. mail or hand delivered. MPS is asking that schools do not use FAX machines to send requests or documentation because of ongoing problems with unreadable or incomplete FAX transmissions. Non-public school Title Program Request Forms are designed to work with the MPS online purchasing and accounting systems. A separate request is required for each person or entity to be paid, though one request can list as many items as desired for each vendor. Requests will be routed to the Title Program supervisor designated to work on non-public school Title program coordination. If purchases are approved under Title program guidelines and if they are accompanied by any necessary supporting documentation, they will be forwarded to MPS purchasing or finance departments. If there are questions, attempts will be made to contact the non-public school for clarification. Requests made at or near deadlines will not allow for such clarifications and may result in inability to honor requests. Questions about appropriateness of disputed requests under the Title programs will be forwarded to Wisconsin Department of Public Instruction or U. S. Department of Education monitors for resolution. Non-public schools making Title Program requests assume responsibility for any costs related to goods or services received related either to a denied Title Program request or to requests that exceed school allocation amounts. Completion of Request Process Requests that are e-mailed will generate an e-mail reply to confirm receipt. Upon receipt of goods and services ordered by MPS: non-public school personnel will inform MPS that goods have been delivered or services provided so that payments may be released. Contact MPS via phone (475-8892) or e-mail (title2requests@milwaukee.k12.wi.us) to confirm receipt or to inform the district if purchases or payments have not arrived within 30 days of email notice of the approval of the request. Items purchased with Title Funds must be labeled "Property of MPS Title Programs" Add items to local Title Program inventory list which is to be kept available for review by MPS personnel upon request.
About Title I U.S. Department of Education Information on Title I A: Improving the Academic Achievement of the Disadvantaged Wisconsin Department of Public Instruction Title IA Web Link Department of Education Guidance: on the Supreme Court's Decision in Agostini V. Felton: Title I in non-public schools October 2003 Department of Education Guidance on Title I Programs for Non-public Schools: Q & A format. Service Provider Information Contact Information: Updated 9/9/11 The Milwaukee Title Ia private school service provider selection period for 2012-2013 services will be held from February 1-February 29, 2012. All Title Ia schools must participate in the districts annual private school selection period, as we are entering into a new contract period. Click this link for the document: MilNPServProvSelForm11.doc. Title Ia service providers will only contact private schools to offer information about Title Ia services through them, if those schools will be new to Title Ia in 2012-2013. If currently participating schools would like to consider another service provider, they should contact that provider. See information provided below and/or attend the Non-public Schools Vendor Fair which will be held on Date TBA, at Sarah Scott Professional Learning Center, 1027 North 12th Street, Milwaukee, Wisconsin from 9:00 a.m. to 11:00 a.m.  What are Title IA service providers required to do? Request for Proposal and Contract templates now available for review: 09-10 non-public Service Provider Contract Template (renewable until 201) 2010-2013 Request for Proposals (for review only.... RFP submission period has passed) Title I Service Provider Program Summaries and Web Sites Learn It Systems Program Description and Web Site Learning Exchange Program Description and Web Site Nonpublic Educational Services, Inc. (NESI) Program Description and Web Site Catapult Learning Program Description and Web Site Information for Non-public School Title IA Parents Non-public school Title IA Parental Consent Letter (Word) Spanish language non-public school Title IA Parental Consent letter About Title IA: A new MPS brochure for parents (PDF) Spanish language non-public school Title IA MPS brochure for parents (PDF) Milwaukee Non-public School form allows parents, community members, staff and even students to submit suggestions, questions or complaints related to Title I service. Items may be submitted to service providers or to MPS directly. Title I Suggestion, Question, Complaint form : Word English Title I Suggestion, Question, Complaint form : Word Spanish Title I Suggestion, Question, Complaint form : PDF English Title I Suggestion, Question, Complaint form : PDF Spanish Go to Contents and Links section for this web page	Information for Milwaukee Title IA Participating Non-public Schools Milwaukee Non-public Title IA services are provided by MPS through one of three service providers identified by the district in consultation with participating schools. Arrangements for service delivery at each school are developed based upon consultation between individual schools and MPS (through the designated service provider). Schools may contact Theopa Tolbert, Title Program Supervisor for non-public schools, at 475-8122 if they have any questions about this process. Services must meet the requirements of the Elementary and Secondary Education Act (ESEA) for non-public, "targeted assistance" schools, be consistent with MPS contractual obligations, and reflect individual school allocation limits. Services may begin when: schools have submitted signed Title Program Verification of Consultation and City of Milwaukee resident enrollment information students are identified and listed on completed Title IA Eligibility Reports parent consent for services is obtained service models are developed for each school schedules are in place, and service provider staff is identified and trained. Participating Non-public Schools may begin planning for the following school year during the spring semester. It will facilitate the start of services next year if current teachers suggest eligible students who might start or continue in Title Ia programs for the following year. Adjustments to service models for next year may also be planned now. More Title I Downloads: New Title I Eligibility Worksheets Now Available for non-public and Targeted Assistance Schools (downloads #7 and 8 below) MPS Sample Parent/Guardian Income Survey Letter Microsoft Word Format (now with F/R guidelines updated for 2009-2010 school year) USED Sample Parent/Guardian Income Survey Letter Microsoft Word Format Eligibility Report Forms for 2010-2011 Eligibility Report Database for Windows based PCs Eligibility Report Worksheet (PDF) Quick Eligibility Report Directions (PDF) Eligibility Report Selection and Ranking Criterion for Grades K-12 (PDF) PowerPoint on GMADE and GRADE Assessments used with Title IA students at Milwaukee Non-public Schools Title I Classroom visit feedback form "Characteristics of a High Performing Urban Classroom" instructional observation data sheet Click here for more Title I downloads and more information about the documents available above. Annual Title IA Evaluation Documents. Watch this site for complete 05-06 results. District semiannual brief non-public Title IA evaluation Results to date of brief non-public Title IA evaluations for 05-06. May 2011 Non-public school annual evaluation survey for Title IA Students (primary) Students (intermediate and older) Parents/Guardians (English) Parents/Guardians (Spanish ) Parents/Guardians (Hmong) Non-public Administrators Non-public School Teachers with Students Currently Getting Title IA Service Title IA Teachers assigned by District or Service Provider to Non-public Schools Counseling Services Survey (for all stake holder groups) Survey Tally and Report document (for Title IA service providers 1011)
U.S. Department of Education on Title II, Part A&emdash;Teacher and Principal Training and Recruiting Fund Free online courses for teachers from the U.S. Department of Education. Click here to visit the teacher-to-teacher workshop page.  Go to Contents and Links section for this web page	Professional development under Title IIA for private school staff members must focus on the promotion of academic achievment in one of the core content areas of Reading, Language Arts, Math, Science or Social Studies. Click here to go to the link for the Milwaukee Non-public school Handbook on ESEA programs for much more information about professional development allowed under Title IIa Best practice in providing professional development in schools would entail: Providing content with a focus on a need identified based on available data Delivering content addressing identified need regularly and over an extended period Involving all or many local stake holders Implementing improvement plans that are monitored and supported by coaching Assessing implementation and student achievement gains in terms of identified need Considering next logical steps for school improvment through professional development
U.S. Department of Education on Title III, Language Instruction for Limited English Proficient and Immigrant Students Milwaukee Title III recommendations for materials available to assist in the instruction of English language learners. Milwaukee ELL Opportunities, includes 1. Policy and Mission Statement, 2. Language Proficiency Tests (OPT test found here is currently incomplete, a complete test is available from the MPS Division of Multicultural Education, call 475-8091), 3. Professional Development Opportunities, 4. Inservice Topics and Charges, 5. Consultants and Fees, 6. Recommended Materials   MPS Title III Contact Persons Name Phone Email Jesus Santos 475-8091 santosjx@milwaukee.k12.wi.us Robin Rivas 475-8732 rivasra@milwaukee.k12.wi.us Deb Spotz 475-8800 spotzda@milwaukee.k12.wi.us Go to Contents and Links section for this web page	Participating in Title III for Milwaukee Non-public Schools Title III of ESEA/NCLB provides funds for supplementary educational materials and professional development to support English Language Learners (ELL) at schools with high ELL concentrations. To participate per Wisconsin Department of Public Instruction guidelines, schools must have: Ten or more ELL students in the same language group in grades K5 to 3, or Twenty or more ELL students in the same language group in grades 4 to 8, or Twenty or more ELL students in the same language group in grades 9 to 12 to qualify for funds for eligible students. Identified such ELL students using state identified testing windows and assessments. Non-public schools are required to verify English Language Learner status of students in order to participate in Title III. Verification procedures have been determined by the Wisconsin Department of Public Instruction. Beginning in 2007, any private school student who is to be included in the state's ELL count must have met criterion outlined in information provided below. Because the state testing window predates the annual private school survey period, any school interested in Title III participation in for a coming school year will have to complete qualifying activities before responding to the district regarding Title participation for next year. Title III Home Language Survey (English) Title III Home Language Survey (Spanish) Title III Home Language Survey (Hmong) Access training information for Title III participants 4:00 PM 9-24-10 Screening Deadlines for 2011-12 Title III participation:  All W-APT tests with accompanying Home Language Survey are to be turned in to Debra Spotz in room 142 of MPS Central Services - 5225 W. Vliet St. No student in grade K5 to 12 may be included in ACCESS testing to qualify as an English Language Learner unless they have taken the W-APT or participated in ACCESS testing in a previous year and are accompanied by a Home Language Survey.  Each school currenty participating will receive a CD containing the ACCESS information from the 2009-10 testing cycle. The updated Data File is to be emailed to spotzda@milwaukee.k12.wi.us with “Data File Update” in the message or subject line. Updates will include: September 2010 grade and will delete all students no longer at the school.  ACCESS Test Window – To Be Determined by State of Wisconsin DPI Dates are subject to change based on the test window and timeline produced by the State of Wisconsin DPI Here are Milwaukee Private School Title III Participants for 2010-11:                                Atlas Prepartory                          St Anthony                                Holy Wisdom Academy               St John Kanty                                Messmer High School                  St Martini                                Prince of  Peace                           St Rafael                                St Adalbert                                   Salam